Position: Events Coordinator
Location: Boulder, CO
Reporting to: Policy & Advocacy Director
Timeline: 32 Hours/Week, benefitted, Temporary Employee from January-November 2020
FLSA Status: non-exempt
Based in Boulder, CO, Protect Our Winters (POW) is a nonprofit that engages and mobilizes the outdoor sports community to lead the fight against climate change through educational initiatives, political advocacy, and community-based activism.
Founded by pro snowboarder Jeremy Jones in 2007, POW works against climate change by turning passionate outdoor people into effective climate advocates. We are a community of athletes, thought pioneers and forward-thinking business leaders working to affect systemic political solutions to climate change.We work hard, but we enjoy taking our meetings to the chairlift or backcountry.
We are looking for an individual to work on event coordination and logistics across all teams for 32 hours per week at the POW Headquarters in Boulder for the duration of 2020, from January through the end of November. All events will have strong focus on civic engagement within the outdoor community in the 2020 elections. The position will be responsible for organizing events in key geographies by managing all logistics including location, venue, promotions, invitations, attendance, materials, shipping, and activations. This position will work across multiple teams, including Programs, Communications, and Development, but will be housed in and managed by the Policy & Advocacy Team. The ideal candidate will have experience in event logistics, be highly organized, able to juggle multiple tasks, manage their own workload, and take initiative and personal responsibility for all assignments.
Description of Responsibilities:
● Overall POW Event Management
o Working across all teams at POW to understand events needs
o Managing, vetting, and responding to POW’s incoming requests for events
o Leading weekly events meetings with team members from all POW departments
● Events Logistics
o Identifying and securing locations, venues, vendors, licenses, permits
o Preparing, maintaining, and shipping POW materials: tents, tables, posters, etc.
o Securing opportunities for donation collection, via Square or otherwise
o Managing event sign-up and attendance into POW’s campaigns and CRM database
o Drafting and sharing event agendas and/or run of shows
o Locking down and preparing speakers
o Assisting and tracking staff event travel
● Event Communications
o Drafting emails, social media posts, and text messages to promote events
o Maintaining a pulse on volunteer events and helping with needs from volunteer groups
Ideal Candidates Will Possess:
● Experience in event planning and logistics, project management experience a plus
● Excellent verbal and written communication and relationship-building skills
● Comfortable working in a fast-paced, mission-driven non-profit organization
● Ability to manage multiple projects with minimal direction for multiple teams
● Understanding of the current political landscape preferred
● Experience within the climate change arena preferred
● Keen understanding of the outdoor sports community and our culture preferred
● Willingness and ability to travel domestically
● Must have reliable transportation to travel to and from events
Details of Position:
This temporary employee position will be 32 hours per week (preferably four days a week), benefitted, for eleven months, reporting to the Policy and Advocacy Director. The position is located in Boulder, CO.
Please send your resume and cover letter including your event management experience and why you are compelled to work on 2020 elections within the outdoor community to
email@example.com with ‘Event Coordinator Application’ in the subject line by Thursday, December 19, 2019.
Physical demands and work environment:
Must operate within the context of established objectives. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee frequently is required to sit, stand, walk, use hands and fingers to handle or feel, and reach with hands and arms.